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Volunteer Shifts

This page lists all of the volunteer shifts at the conference this year. The shifts are organized by task. A grid view of the volunteer shifts is available here.

Task Restrictions

Some volunteer shifts are restricted. Please refer to these guidelines and sign up accordingly.

Open to All:
A good attitude, sense of responsibility, and commitment to help. No special skills are needed.

Approval/Special Training Required:
Specific knowledge or skills required; training will be provided. Approval is required to confirm shift selection.

Shifts by Group
ALL Group Shifts: Show ALL Hide ALL

Group Shifts: Show Hide

(Open to All)
Help out at the registration desk.

* Registering attendees
* Badge distribution & printing
* Answering questions
Registration Assistant
(Approval/Special Training Required)
Act as a back-up for the registration coordinator. Help out at the registration desk (registering attendees, badge distribution & printing, answering questions). Please Check with Kirsten before signing up for these shift.

Hacker Lounge
Group Shifts: Show Hide

Hacker Lounge Assistant
(Open to All)
Hang out in the hacker lounge and make sure things run smoothly.

* Hang out and be social.
* Let people know that you are there to answer questions and help.
* Greet people. Help them find the group, project or challenge they are looking to meet up with.
* Let people in/out of the building during after-hours times.
* Be friendly, yet security conscious — be aware of who is attending in the space, particularly in after-hours.
* Review the projects and challenges scheduled for hacker lounge that evening, and get to know what's available to suggest to people. Be available to help groups.
* Encourage groups to advertise what project they're working on (we will have card stock with which people can make signs).
* Help set up supplies if needed, such as stationary, white board markers/erasers, and projector if we have one.
* There may be more than one coordinator on duty at a time. Introduce yourself to each other.
* Check in with the next coordinator as your shift is ending and let them know how things are going.
* Help keep the wiki updated on project/commit/challenge accomplishments.
* Have contact info on hand and get in touch with a core volunteer, Eliot Center personnel or Seamless Wireless if any issues arise.
* Keep the food, beverage and snack table stocked and periodically clean up the space.
* Help ensure that any outside food and drink containers are disposed of when done, and that the food area and entire lounge space are tidied up before the end of the night.

Group Shifts: Show Hide

Session Monitor
(Open to All)
The primary job of the session monitor is to be present during talks, assist with any issues that arise, give the speaker timing cues, and start the Q&A portion (unless otherwise directed by the speaker).

* If possible, identify your speaker ahead of time.
* Be in the speaker room 15 minutes prior to session start.
* Pick up the session comment card for your speaker/talk from Speaker Liaison..
* Introduce yourself to the speaker and let them know you are available in case they need anything. Let them know you will be introducing them.
* Verify the pronunciation of the speaker's name and the title of their talk.
* Accompany the speaker to their session room 5-10 minutes before their session will begin. Make sure to bring the session comment card with you.
* Ask the speaker if they would like to have a Q&A session at the end of their talk.
* Remind the speaker to speak into the microphone (that's how session audio is recorded)
* Welcome people to the room.
* Announce the talk title and speaker so people know they are in the right place.
* Take a headcount a few minutes into the session.
* Record the headcount along with any comments on the session comment card you got from Speaker Liaison.
* If there are any A/V issues, get an A/V tech (from Seamless, in the black polo shirts).
* Hold up 10- and 5-minute left signs at the appropriate times.
* When the speaker is done, stand up, thank them, and then kick-off Q&A period.
* Monitor session content and discussions for Code of Conduct compliance.
* Return session comment card to Speaker Liaison
Speaker Liaison
(Approval/Special Training Required)
[ No shifts available. ]
Monitor the speaker lounge. Welcome speakers and help them with any issues that arise.

* Regularly check to confirm speaker lounge refreshments are restocked as necessary.
* Hang out and assist any speakers with questions or issues as they arise.
* Remind the speaker to speak into the microphone (that's how session audio is recorded)
* See the Volunteer or Logistics Coordinators if you are asked a question you cannot answer.

Group Shifts: Show Hide

(Open to All)
Assisting with various tasks as needed to keep conference running smoothly.

* Pick up tasks during the conference as directed by volunteer coordinator
* Running quick errands on site (running extra supplies to a needed room, for example)
(Open to All)
Welcome people to the conference on the first day, provide directions to registration and rooms.

* Stand directly outside of the Eliot Center and welcome attendees to the conference.
* Direct attendees to registration.
* Answer questions.
* Familiarize yourself with the nearby bike and car parking options.
Load-out Support
(Open to All)
Help break it all down after we wrap on Friday, post-conference, and pack up supplies for the movers.
Lunch Guide
(Open to All)
Help guide people from the venue to one of the area food cart pods and back to the venue during lunch.

* Meet with OSB logistics in registration area at 11:50am to get food cart pod assignment
* At Noon, lead group to designated food cart pod
* At destination, remind people that group will leave to return to venue at 1:00-1:10 (depending on distance)
* Have lunch!
* Lead group back to venue
Party Assistant
(Open to All)
Help with party (bonus points for any food service background)

* Set up and arranging decorations, help caterers (possibly picking up dessert), and helping DJ move in equipment
* Help arrange food, clearly label food for serving, replace food trays as they empty, help package leftover food
* Ensure sufficient service items (e.g., napkins, plates, silverware, etc) are available
* Monitor games/activities
* Help with clean-up, taking down decorations, load out, etc
Perk: Get in free!
(Open to All)
Photograph people and activities during the conference while observing the photography preferences of attendees as indicated by their lanyard.
Setup Assistants
(Open to All)

* Help set up the venue the day before the conference, Monday June 19, 2017.
Social Media
(Approval/Special Training Required)
[ No shifts available. ]
We are looking for apt people to monitor and respond to questions on social media during the conference (subject to approval).
(Open to All)
[ No shifts available. ]
Pick up goods, food, or people with motorized vehicle, preferably their own.
Drivers License required, must be 21 years of age.
Volunteering Assistant
(Approval/Special Training Required)
Daytime and evening volunteer coordination.

* Familiarize yourself with the other volunteer positions.
* Familiarize yourself with the conference schedule.
* Help re-assign volunteers (starting with "Floaters") as needed to fill gaps in the schedule.
* Greet volunteers who are starting their shifts and give them basic instruction on what to do.
* Ensure each volunteer signs in for their shift.
* Answer volunteers' questions as they arise.